Let’s be honest here, everyone has gone through this, whether or not you’re a fresh graduate or someone who is looking for a new job, filling up and submitting an application form can be a tedious but necessary task. The grueling part is the wait, to know whether or not you have secured a place in your choice of company or several different companies.

But what do you do when you have received offers from not just one but two or more job offers? The unfavoured job offer could be for a number of reasons – employment benefits, salary, location, working environment, employee engagement, etc. Now that you’ve decided to not take up those offers, in what ways could you reject a job offer in the most polite and non-damaging way?

They can be broken down into a series of steps. Here are a few to remember.



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This is the most important part to keep in my mind. As soon as you get an offer, do not dilly-dally on your reply. The person who interviewed you, took their time to go through your curriculum vitae (CV), scheduled an interview and offered you a place at their company. He or she may have spoken to the rest of the department when considering you for the job. Thus, the least we could do is to reply on time to the person who offered us a job. This in turn will show an act of appreciation, though we may have just declined their offer.

Remember to keep it short and sweet whilst showing your appreciation. For instance:

  • Thank you so much for getting in touch with me again, also for the kind job offer at your company. I greatly appreciate you taking the time to interview me. However, I have to decline this generous offer.
  • Thank you for the prompt reply. I appreciate the kind offer. Regrettably, I have to decline your generous offer.



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The next step is to give a brief explanation as to why you reject their job offer. You have to don’t go into the nitty-gritty details of your given explanation. However, be convincing and considerate of where the other party stands, as you are the one who received the offer.

That being said, do not mention any red flags such as terrible working environment, location is too far, the salary is below expected, mediocre employee engagement, etc. These are just some of the list of things that you should stray away from mentioning, because once you’ve mentioned any of this, it makes you look like an unappreciative job seeker. You would want to come out looking and sounding your best.

As mentioned in the above explanation, remember to keep it clear, concise, honest but brief in your explanation. You do not want to beat around the bush because it may make you look like you’re making an excuse or attempting to justify your reason why you’re declining the offer. So, for example say something along the lines of:

  • While I appreciate your generous offer, the position I have accepted is more suitable to my career aspirations and my credentials.
  • It was a difficult decision to make, but I have decided to pursue other opportunities and cannot accept your offer at this moment of time.



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This part may sound tricky. On one hand you are declining their job offer, but on the other hand you want to finish on a positive note. Essentially, that is what you would want to do, sounding professional yet positive throughout. In many cases, these industries are small and the chances of people crossing paths is plenty. So, the worse thing you could do is to offend the wrong people and burn bridges along the way.

You can never be too sure that you are not going to bump into any one of these employers in the future, or worse yet, work with them. Perhaps you can even mention if there are any future openings in the company, you hope to discuss it sometime in the future when the time allows it.

What is advisable though is to wish the person good luck in their future undertakings. It is also worth mentioning to wish the company good luck for the future, as it is a polite thing to do. Plus, it gives you a good profile. Here are a few examples in which you can do that:

  • Again, thank you for taking the time out to see me. I wish you and your company the best in your future undertakings.
  • Thank you again for your kind consideration. I appreciate the courtesy you have shown me, and I wish you all the success in the future.
  • Once again, thank you for your careful consideration, and I appreciate all of your time. Best of luck in your future endeavors!

So there you have these simple tips to not pour fuel and set fire to bridges that could have an impact in your future, even though it may not seem so at the current moment. Keep it tidy, keep it nice, reject a job offer in the best way you can not the most convenient way. You may never know where these companies or people lie in your future career!




Posted by Alia Saiful

Pocket - sized. Seriously. Selectively extroverted. A food junkie. If you think retail therapy ain't a real thing, holla at me!